Role of Faculty in Implementing Accommodations
Faculty should request that a student bring an Accommodation Letter from Student Accessibility Services (SAS) in order to verify the student’s needs and eligibility for academic accommodations.
Ideally, the academic accommodation process should involve collaboration between the student and instructor with support from Student Accessibility Services (SAS). This may include making arrangements for test proctoring should the class fall outside of Student Accessibility Services (SAS)’ office hours.
Faculty is encouraged to contact Student Accessibility Services (SAS) if there are any concerns about a student’s academic accommodations.
Exam Proctoring at Student Accessibility Services (SAS) Office
If Student Accessibility Services (SAS) is to host a student’s exam, the professor must complete the Proctor Cover Sheet which can be picked up in person at Student Accessibility Services (SAS)’ office, sent via email or downloaded from the departmental website page. We ask professors/instructors to submit the Proctor Cover Sheet to our Office at the minimum of five business days before the scheduled exam, and we ask that the exam be delivered at least 24 hours prior to the time of the scheduled exam. Compliance with this request will help us ensure that we can provide coverage for all requests or find alternate resources should our department not be able to provide proctoring.
Upon the student’s completion of the exam, the professor has the discretion to choose how to receive the exam which can be picked up by the professor or department secretary.
Due to logistical issues, Student Accessibility Services (SAS) may not be able to administer exams if the student shows up more than 15 minutes past their start time.
If the student shows up late, but before the 15 minute deadline, he/she will be permitted to take their exam within the allotted time. The professor will be notified of the late start and has the discretion to choose a course of action.
If a student is found cheating, the exam is stopped immediately and the professor is notified. The professor has the discretion on how to handle each case. Student Accessibility Services (SAS) will attach a note to the exam packet disclosing that the student was late and by how much time or that the student was determined to have cheated.
Students who need to reschedule their exams need their professor’s written permission.
Policy for Submitting Exams
While Student Accessibility Services (SAS) prefers exams to be delivered by instructors, as this provides an opportunity to clarify any issues, Student Accessibility Services (SAS) will accept exams under the following conditions:
- Complete and submit the Proctor Form – Faculty no later than 24 hours prior to the start of the scheduled exam.
- Upload the exam as an attachment in on the Proctor Form. (You may also hand-deliver the exam to Student Accessibility Services (SAS) upon completing the Proctor Form.)
*Please note: In order to be available to proctor exams for instructors, Student Accessibility Services (SAS) staff cannot return exams physically or via e-mail. Instructors can choose to pick up exams in person, or send a department secretary to pick up the exam.
As with all electronic communication, confidentiality cannot be guaranteed, but the following safeguards will be taken:
- E-mailed exams will only be opened and printed by Student Accessibility Services (SAS) staff
- E-mailed exams will be deleted once the exam has been printed
- Printed exams will be placed in an envelope and put into a safe drawer where all exams are kept
- When the exam is completed, it will be sealed in an envelope and stored safely